The Newborn Baby Studio
Photo Session Terms and Conditions
It is mutually agreed that the following terms of agreement form an integral part of this contract and that no variation or modification of this contract shall be effective unless accepted by both The Newborn Baby Studio and the client, in writing.
For the purpose of this document The Newborn Baby Studio shall be referred to as TNBS.
1) Deposit
a) By booking with The Newborn Baby Studio (TNBS) you enter into a contract and have therefore agreed to abide by the terms and conditions.
b) Booking fees taken for Newborn sessions are non refundable except in the event TNBS cancels the booking. lf a booking is made and no suitable date can be arranged for the chosen session after consultation, then a refund will be given.
2) Online Images
a) It is illegal to attempt to download, or to attempt to remove a watermark from, any image taken and posted online by TNBS for any reason. Should an image online be saved via any means, and used elsewhere without the written permission of TNBS, whether the copyright has been removed or not, a copyright infringement fee of £1000 per image will be applied to avoid court action, and must be paid within 28 days.
3) Force Majeure and fulfilment of Obligations
a) TNBS shall not be liable to the Client for any failure, in whole or in part, to fulfil its obligations where failure arises as a result of an event or circumstances beyond its control, which may include (but are not limited to) equipment failure, inclement weather, illness or injury.
b) Due to health and safety concerns, if you, your baby or family members attending the photo session are unwell, you will need to cancel your photo session and book another convenient date/time slot. You will not have to pay another deposit.
c) The Client understands and accepts that the photographic coverage will be as TNBS professional expertise determines. Special requests are not binding instructions although every effort is made to comply with the Client’s wishes.
d) In the unlikely event of total photographic failure or cancellation of the contract by either party or in any other circumstances the liability of one party to the other shall be limited to the total value of the session. Neither party shall be liable for indirect or consequential losses.
e) If a client fails to read the supplied Photo Session Preparation Guide, and therefore fails to carry out required preparations prior to a newborn session, TNBS will not be held responsible for any resulting reductions in quality or quantity of images supplied.
f) If the client is more than thirty minutes late for a session without communication the session is cancelled and no refund will be given on any session fee paid. A full session fee will need to be paid to rebook.
4) Photographic Prints
a) All images produced by TNBS are done on a calibrated monitor, and all prints will be a true reflection of the editing carried out by TNBS. We will not be held responsible for variances in images as a result of clients viewing images on non calibrated screens or monitors
b) All prices are subject to change without notice by TNBS. No consideration will be given to previous clients regarding product pricing, availability, package structure, or session fees.
5) Gallery Previews and images
a) Although TNBS will do its best to produce more proofs than discussed with the Client there is no guarantee that any particular number of proofs will be produced.
Images stored electronically are kept on our software for 3 months from the session date and after this time they will be deleted.
6) Image Production and Handling
a) TNBS shall be entitled to use its judgement regarding the style and artistic input in the production of pictures. This includes but is not limited to locations, set ups, poses and number of images taken. Due to the vagaries of weather and the willingness of subjects it may not be possible to capture all the images requested, or images to the clients full expectations. In the event of unco-operative children at a session of any kind, for any reason, TNBS may not be able to capture any, or all the images the Client may have requested or expected. The Client is responsible for all children at all sessions.
b) TNBS edits all images before presenting to Client. Additional edits are carried out at the discretion of TNBS, and TNBS reserves the right to charge the Client for additional editing to cover time involved, at a rate of £15 per image. Any additional edit requests MUST be raised by Client at the proofing stage. Requests not raised at proofing stage will not be considered once products have been ordered.
c) lf the Client does not view or purchase images within three months of the session without arrangement, TNBS will assume they are not wanted and will delete all files.
7) Copyright and Reproduction
a) Copyright is retained by TNBS at all times throughout the world. No image can be copied, scanned or reproduced in any form whatsoever without the prior consent of TNBS. This includes saving, screen grabbing and downloading from Facebook or other social media.
b) The Client may not alter or add to or manipulate a picture by means of computer or any other technique or reproduce a picture in whole or in part as an element within, or as a montage with, another picture without TNBS written permission.
c) Permission to reproduce an image is granted to the Client by TNBS only when a fee for the reproduction has been agreed with TNBS and an invoice has been issued by TNBS and paid in full by the Client to TNBS
d) In the event of unauthorised reproduction, the Client shall pay by way of liquidated damages to TNBS an unauthorised use fee of £1000 per image, or double the standard reproduction fee for the use concerned, whichever is the greater.
e) The right to reproduce a picture granted by TNBS is personal to the Client and may not be assigned to any third party without TNBS prior written consent.
f) The Client will fully indemnify TNBS against any unauthorised reproduction of a picture submitted to the Client made by any third party as a result of or arising out of any breach by the Client of any of these terms and conditions (including but not by way of limitation the Client allowing a picture or a copy thereof to come into the possession of a third party without TNBS prior written consent).
8) Identification
a) While TNBS has taken reasonable care to correctly identify, caption and orientate the pictures, it does not accept any liability for loss or damage incurred by the Client or any third party caused by any errors.
9) Receipt of Photos
a) The images are presumed to have been received in good condition unless the Client notifies TNBS in writing of any discrepancy or error within 14 days of receipt.
10) Cooling off period
a) There is a 14 day cooling off period where Client many cancel any booking from the day TNBS acknowledges receipt of the booking fee.
b) Because of the bespoke nature of photography, and because the supply of the photographs has been made to the Client’s personal specification, (i.e. image number, print size, frame style, etc.), the Client does not have the right to a cooling off period, refund or exchange on products of any kind once the order has been placed.
c) By placing an order with TNBS you are committing to buy the ordered products.
11) Returns Policy
a) Incorrectly supplied items can be returned and will be replaced at no extra charge to the Client.
b) Faulty items should be posted to TNBS (Address supplied on request). The Client is responsible for any costs associated with return postage.
c) Returns will not be considered for incorrectly ordered items or items ordered in error.
d) No return, exchange or refund is available on any item once the image proof has been approved, and an order placed.
12) Use of Photos
a) TNBS retains the right in all cases to use the images in any manner at any time throughout the world for the purposes of sales, advertising or promotion, of its work unless agreed otherwise.
13) Model Release
a) Unless specified in writing, TNBS makes no claim or warranty as to the existence or validity of connected therewith model or other releases in respect of the pictures or as regards the reproduction by the Client of any names or trade marks depicted in the pictures. It is the Client who must satisfy himself that all necessary rights, releases or consents required for reproduction have been obtained.
14) IF ANY PROVISION OF THIS AGREEMENT IS HELD TO BE INVALID OR UNENFORCEABLE UNDER THE LAW, THE VALIDITY OF THIS AGREEMENT AS A WHOLE SHALL NOT BE AFFECTED, AND THE OTHER PROVISIONS OF THE AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT.
15) Camera Policy
Cameras, camera phones, camcorders or any other recording equipment is NOT permitted during any session.
16) Privacy Policy
TNBS will never share, or allow to be accessed, shared or distributed, any personal or contact information of any client or enquiry obtained by any means. ALL contact information is protected on secure systems and password protected at all times.
17) Gift Vouchers
a) Gift vouchers purchased from TNBS are only valid for 12 months from date of purchase.
b) Gift vouchers cannot be exchanged for cash and are non transferable. No refunds will be given.